General Computer Usage at CEU:

This pre-session mandatory briefing aims to familiarize the student with the use of the CEU computer network and the use and customization of the default e-mail application at CEU - GroupWise.

Course outline

• Computer usage in CEU:
  • Computer labs, office hours
  • How to ask for help: the IT helpdesk
  • Lost and Found Box
  • Netiquette
• Passwords:
  • You have several passwords:
    • when you want to use a computer: network password
    • when you access your CEU e-mail accout: groupwise password
    • when register for courses, check grades via UIS: UIS password
  • How to change your network password: press Ctrl+Alt+Delete on your keyboard at the same time and click on the Change password button, then follow the instructions
  • You must set your e-mail password before you can use CEU's web e-mail client.
• Printing / copying / scanning:
  • Printing:
    • students can only use printers with their ID card
    • printing starts only when the student personally initiates the printing job at any of the printers
    • at the printer students can choose the job to be processed, and can cancel any of their jobs
    • printing jobs submitted from the Dormitory can be printed in the Main Campus, and vice versa.
  • Scanning / Copying:
    • students can initiate copying and scanning at any printer
    • scanned documents are e-mailed internally. Maximal transferable size for an e-mail is set to 40M. If need bigger documents, please contact the Student IT helpdesk.
  • Quota:
    • you can check your quota at any printer: touch your ID card to the card reader on the printer, wait until authenticated, then at the bottom line you will see your quota
    • if the quota is insufficient, printing is refused
    • students can purchase extra quota at the Cachier's desk (main campus, mezzanine)
• How to start an application:
  • From the Desktop; using Start > Programs > Application;
  • OR from NAL (Novell Application Launcher)
  Opening an attachement (word, pdf, video or soundfile) not always works. If you experience trouble, save the attachement on the local machine, start the appropriate application, and use File -> Open to open it.
• Sending or reading an email:
  • Start Groupwise
  • then choose File -> New Mail, OR click on the shortcut icon
• Addressing options: if the mail is not a CEU address just type it it, if the mail is a CEU address start the address book
  • The Address Book has 4 parts: Novell GroupWise Address Book, Frequent Contacts, User’’s AB, Novell LDAP Address Book
  • Novell GroupWise Address Book: start typing the user’s first name, then it automatically jumps to the address
  • You can also search by Last name or Department
  • To address your mail to several people you can create and save a personal group by selecting the names you want to use and click Save Group.
  • The Address Book is also a good resource to find people’s phone numbers, offices, etc.
• Set/Change Mailbox Passwords To use the web client (remote mode) you must assign a password to your Online Mailbox. To set a password:
  • In the Main Window, click Tools > Options.
  • Double-click Security > click the Password tab.
  • In the New Password text box, type the password.
  • In the Confirm New Password text box, type the password > click OK > Close.
  • GroupWise passwords are case-sensitive! (For example, "Wednesday" is not the same as "WEDNESDAY" or "wednesday")
• Folders
  Use folders to store and organize your GroupWise® items. For example, you can group all items related to a particular task or subject together.
• Shared Folders
  A shared folder is like any other folder in your Cabinet, except other people have access to it. You can create shared folders or share existing personal folders in your Cabinet. You choose whom to share the folder with, and what rights to grant each user.
• To create a folder
  • In the Folder List, click File > New > Folder.
    • To create a folder that only you can access, make sure Personal Folder is selected > click Next; or to create a folder that others can access, choose Shared Folder > click Next.
  • Type the name and description for the new folder.
  • Click Up, Down, Right, or Left to position the folder where you want it in the Folder List > click Next.
  • Specify the display settings for the folder.
    • If you’re creating a personal folder, click Finish. Skip the rest.
    • OR If you’re creating a shared folder, click Next. Go to the next step.
  • In the Name box, start typing the name of a user.
  • When the user’s name appears in the box, click Add User to move the user into the Share List.
  • Click the user’s name in the Share List.
  • Select the access options you want for the user.
  • Repeat Steps 7-10 for each user you want to share the folder with.
  • When you’re done, click Finish.
• To access the Notice board
  • click in the Main Window
  • Click Proxy.
  • In the name field start typing Notice board for Students then click OK.
  • The Notice board for Students is opened.
  To return to your own Mailbox:
  • click
  • click your name
• To post messages to the whole CEU Community you need to address your message from your own mailbox to Notice board for Students or Notice board for CEU.